•Surgical instruments should be arranged carefully on trays, each in a designated spot where it must be returned after a surgeon uses it and hands it back.

•Surgical teams should have a “time out” before and after the procedure to confirm that counts are correct and that all items are accounted for.

•For all counts, one nurse should count aloud, as two other OR staffers watch. Typically, an operating room has a “circulating nurse” to help provide oversight. All used and counted items should ultimately be placed into a designated container.

•Staff should count supplies in bundles of 10 to reduce the likelihood of a miscount.

Schabacker, however, noted that manual counts are time-consuming and more prone to mistakes, with an accuracy rate of 75 to 80%.

Radio frequency ID tags

Many hospitals use sponges, towels and other supplies with special tags that emit a radio frequency that can be detected with a special device, much like a security tag on clothing that will sound a security alarm if not removed at the register. Staff can use a handheld device to scan a patient’s body to check for these tagged surgical items.

“It’s very, very effective, but it’s not cheap,” Schabacker said. “You need proprietary gauzes and sponges and other materials.”

Barcoding surgical items

A cheaper alternative is a computer-assisted barcoding system. Every sponge, piece of gauze, or other surgical tool gets barcoded and scanned before it’s used. A nurse, using a handheld device, scans the barcoded object again when it is handed back. A computer tracks the count, which is displayed on a screen. The barcode scanner has about a 97% detection rate, according to Schabacker.

X-ray detection

If an item remains missing after other safety checks are completed, an X-ray should be taken while the patient remains on the table. A radiologist should read the X-ray immediately. The approach is more expensive, but has a high detection rate. An X-ray is a good option for high-risk surgeries, such as long procedures with multiple surgical teams, Schabacker said.

Clear communication among OR staff

Each hospital should have a universal protocol carried out “in every room, every day, every case,” said Sirio of Temple Health. Hospital administrators also should foster a culture in which nurses and other OR staff feel comfortable speaking up if a surgeon breaks protocol or tries to take a shortcut. Likewise, patients should be encouraged to advocate for themselves if something doesn’t feel right after the procedure.

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